EMPLOYMENT

We're looking for experienced, enthusiastic and highly organised Executive Assistants to manage the office of at least one Senior Executive (SES Band 1, SES Band 2 or SES Band 3). To succeed in this role, you will have great people skills, the ability to anticipate the needs of Senior Executives and demonstrate flexibility and resilience. The Executive Assistant Temporary Employment Register is open for eligible candidates to register an Expression of Interest (EOI) for non-ongoing (temporary) employment with the department as an Executive Assistant. The register enables the department to access suitable and experienced individuals for non-ongoing employment opportunities across a broad range of classifications and business areas at short notice. The department is committed to having a flexible and inclusive workplace and recognises and values the diversity of the wider Australian community. We encourage and welcome applications from Aboriginal and Torres Strait Islander peoples, people with disability, people who identify as LGBTI, and people with diverse linguistic and cultural backgrounds. Our online application form will ask you to express an interest in roles from the APS Level 4 to APS Level 6 classifications and indicate your preferred location/s. We also ask that you fill out some basic information about yourself as well as attaching a current resume. You will only be contacted regarding your application if an opportunity arises that matches your skills and experience. Roles are intended to be offered on a temporary basis only (non-ongoing specified term) Where a non-ongoing position is offered, the role will be filled as a specified term vacancy for an initial period of up to 12 months. Roles can be extended up to a maximum period of 18 months in total duration. Ongoing engagement or promotion under the Public Service Act 1999 are not possible through this recruitment register. You will only be contacted in the event a vacancy arises that matches your skills and experience. Your application is not a guarantee that an offer of employment will be made. Your application will remain active until 31 March 2026 . Applications are not carried over after this time, you will be required to submit a new application for the Temporary Employment Register. The key duties of the position include Responsibilities of the Executive Assistant may include: Managing and organising the diary and emails including scheduling appointments and meetings, flagging urgent and sensitive emails and responding to meeting requests. Managing Branch/Division/Group coordination activities and assisting with workflow management, ensuring tasks are completed according to priority and deadlines. Providing support for the Branch/Division/Group as required (including accommodation/property needs, support for committees and coordination of requests such as Branch/Division/Group meetings and events). Anticipating logistical requirements for meetings, ensuring briefing materials are being prepared prior to Senior Executive attended meetings. Supporting procurement activities and payment of invoices as directed. Preparing correspondence, minutes and other written material as directed. Travel coordination and monthly credit card acquittals as directed. Providing system and process support across teams, committee support and possibly production of basic papers as directed. Liaising professionally with other areas of the department and external organisations.