EMPLOYMENT

This is a Executive Assistant to CEO role with Suntory Oceania based in Sydney, NSW, AU Suntory Oceania Role Seniority - mid level More about the Executive Assistant to CEO role at Suntory Oceania Who are we? Craft your future with Suntory Oceania, a new $3b multi-beverage partnership between Suntory Global Spirits and Suntory Beverage & Food. Underpinned by quality, craftsmanship and a strong sense of purpose, our exciting new partnership will be powered by two manufacturing sites, five distribution centres and more than 1500 Suntorians across Australia and New Zealand. Our market-leading portfolio will have over 40 brands, including Jim Beam® and Maker's Mark® Bourbon, Hibiki® Japanese Whisky, Canadian Club® Whisky, -196, V Energy, Maximus, and Suntory BOSS Coffee. As One Suntory, we will be positioned as the fourth largest beverage player in the region, ready to ignite the category, creating more beverage moments from sunrise to sunset. Together, we will bring the best of Suntory to Oceania. The Opportunity We’re looking for a highly experienced Executive Assistant to provide exceptional support to our Chief Executive Officer during a 12-month fixed-term maternity leave cover. This is a unique opportunity to work at the heart of our leadership team and contribute to shaping the future of beverages in the region. You’ll also be part of a highly supportive EA community, collaborating with a network of experienced assistants who share knowledge and work together to deliver excellence. About The Role In this role, you’ll deliver proactive, high-level executive assistance and administrative support to the CEO, ensuring seamless coordination across the Executive Leadership Team. Key responsibilities include: Complex diary and inbox management aligned to priorities. Acting as the primary point of contact for internal and external stakeholders. End-to-end travel coordination (domestic, trans-Tasman & international). Preparing agendas, collating pre-reads, and managing executive meetings. Coordinating engagement activities, events, and international visitor programs. Supporting process improvements and collaborating with Corporate Affairs on key initiatives. About You You’ll bring the skills, experience, and attitude to thrive in a fast-paced, global environment. Here’s what’s on our wishlist: Extensive experience supporting C-Suite executives, ideally CEO or CFO, within large, complex organisations. Background in global or matrixed organisations strongly preferred, with exposure to APAC and international operations. Proven ability to navigate and collaborate within large EA teams, fostering teamwork and providing guidance and support where needed. Skilled at building rapport with senior leaders and acting as a trusted, strategic business partner. Comfortable working in an extremely fast-paced environment, managing competing priorities with agility. Complex diary management expertise and ability to anticipate needs ahead of time. Hands-on approach – someone who is proactive, takes initiative, and isn’t afraid to “do the doing”. Experience coordinating international and domestic travel, itineraries, and logistics for senior international visitors. Strong capability in event coordination, including ELT offsites, weekly/monthly meetings, and engagement activities. Detail-oriented and highly organised, with exceptional time management skills. Open, honest, and approachable communication style, with strong stakeholder management skills across internal and external networks. Unleash Your Spirit! Working in the Suntory Group family isn't a job, it's a career. We’re incredibly proud of our vibrant and diverse culture and our people, who set us apart from the rest. As part of the Suntory Group, our learning and development opportunities are hard to beat, and our career pathways have global reach. In addition to being part of a passionate team, we offer flexible working arrangements, a competitive remuneration package and an industry leading parental leave policy. This position is a critical part of our organisation so has plenty of scope for professional development with the opportunity to learn from, and work with, top leaders across the Oceania, regional and global business. Our DEI Commitment At Suntory, we recognise that diverse knowledge, perspectives, and backgrounds contribute to our collective success. We are committed to fostering a diverse, equitable, and inclusive workplace where all individuals can bring their whole selves to work every day, regardless of race, colour, religion, gender identity or expression, sexual orientation, age, or any other protected characteristic. Our recruitment and selection processes are designed to highlight what Suntory offers as an employer while allowing candidates to share their unique skills and experiences. We understand that career trajectories vary, and if you believe your experience/background can benefit our team, we encourage you to apply. We endeavour to make our interview process as inclusive as possible and offer reasonable accommodations as needed. Together, we can cultivate a workplace where everyone can thrive and propel our mission of Growing for Good. Before we jump into the responsibilities of the role. No matter what you come in knowing, you’ll be learning new things all the time and the Suntory Oceania team will be there to support your growth. Please consider applying even if you don't meet 100% of what’s outlined Key Responsibilities Managing diary and inbox Coordinating travel Preparing meetings Key Strengths ️ Executive assistance Diary management Stakeholder management Event coordination ✈️ Travel coordination Process improvement Why Suntory Oceania is partnering with Hatch on this role. Hatch exists to level the playing field for people as they discover a career that’s right for them. So when you apply you have the chance to show more than just your resume. A Final Note: This is a role with Suntory Oceania not with Hatch.