Executive Assistant to Assistant Secretary Space Systems
The key duties of the position include The Role The newly formed Space Systems Branch in the Department of Defence is looking for a highly skilled and experienced Executive Assistant (EA) to join our Branch Executive Team. The EA will provide executive and administrative support to a very busy Branch Head and will work closely with all staff to ensure the smooth running of the Branch. The role entails a wide range of responsibilities including: Managing the Branch Head's office and work schedule to aid productivity Prioritising tasks and actions in accordance with the Branch Head's expectations Being the first point of contact for the Branch, including greeting visitors, receiving and responding to phone calls, emails and correspondence Preparation, collation and timely distribution of meeting papers Planning efficient domestic and international travel itineraries, managing bookings and reconciliation of credit card expenditure Maintaining records in line with policies and procedures Monitoring and administering Branch social media accounts.
About our Team Space Systems Branch has been established to acquire and maintain the next generation of military communications satellites, and satellite constellations, with their associated ground infrastructure and network control software. Our Ideal Candidate Our ideal candidate will have: Exceptional organisational skills, time management skills and attention to detail The ability to anticipate and resolve potential problems The ability to meet deadlines and remain calm under pressure Diplomacy and tact Sound judgement Strong written and verbal skills A professional manner and excellent stakeholder management skills This role is a position of trust and the successful candidate will be required to exercise a high level of discretion and trust in all dealings..