au/job/41332042?typestandoutsearchRequestToken4d6ce1ef-842c-4e00-a21c-b83be96af1b7}} About Aspire Allied Health Aspire Allied Health is a Gold Coast based locally owned business providing Allied Health professional services to private individuals, NDIS registered participants and state-based children's services. Since 2008 Aspire Allied Health and Home Modifications has been striving to positively change the lives of children, teens and adults to overcome learning or behavioural issues and achieve their true potential. The passionate and talented team at Aspire Allied Health are dedicated to positively changing the lives of their clients, enhancing the quality of life for children and adults with disabilities while helping them to overcome obstacles to get to their goals quickly, safely and effectively.
About the role We are seeking a highly motivated and organised Executive Assistant, to provide high quality secretarial and administrative support services to the Director. Our ideal candidate will need to demonstrate initiative, have strong interpersonal skills, developed organisational and time management skills and the ability to operate autonomously with minimal supervision. The Executive Assistant will also be required to demonstrate high levels of attention to detail, as well as prioritise and coordinate tasks to enable the best allocation of the Directors time and resources.
This challenging role will appeal to those with previous industry experience and exposure to a multidisciplinary team environment with a strong focus on confidential administration. Key Responsibilities: Implement systems and processes to identify, track and follow up on outstanding actions, correspondence and issues to ensure tasks are completed within the required timeframes. Effective diary management, coordination and scheduling of business meetings and clinical reports to ensure efficient use of the Directors time.
Transcribe dictation by phone or in person Act as first point of contact on behalf of the Director by screening, reviewing and prioritising incoming telephone calls, emails and reports to ensure the management of correspondence reflects the Directors priorities. Preparation of high-level documentation including executive correspondence, meeting minutes, agenda's, action items, presentations, and reports. Ensure high integrity, accuracy and confidentiality of records and database management.
Contribute to process improvement strategies and initiatives. Coordinate a range of correspondence to ensure that all business information is accurate and confidential. Essential Skills Highly developed planning and organising skills, including the ability to proactively problem solve.
Impeccable interpersonal and communication skills, both verbal and written including an exceptional level of attention to detail. Strong written and oral communication, including preparing well-structured correspondence that is clear, succinct and accurate. Time m....