Office Manager LEAP leads the world in the development and sale of cloud-based legal practice management software for small law firms on a Software as a Service (SaaS) model. We employ more than 300 people, have offices in Australia, the UK and the US with more than 11,000 law firms using our software worldwide. LEAP will provide you with the best training, equipment, mentoring and support that we are capable of to optimise the chances of you being successful.
But, being successful in this role depends on you. We employ people who can get things done and will appreciate being part of an accountable, high-performance culture. As the Office Manager, you will provide a high standard of facility support to the LEAP Sydney office, and all offices across Australia.
Reports to Head of Human Resources Responsibilities (key tasks and requirements of the role) Be the face of LEAP for clients and suppliers, and the contact for visiting LEAP staff from our global locations Manage incoming and outgoing mail, including couriers Proactively manage and order routine stationery items, including induction books, printed forms and headed paper. Proactively maintain inventory levels Proactively manage kitchen stock levels, including ordering of groceries Ensure office environment is maintained at a high standard at all times, including kitchen area Coordinate room bookings, room set up, and catering requirements Coordinate office cleaning, recycling, waste and shredded material removal. Ensure that the office environment is maintained to a high standard Organise contractors, including, but not limited to, heating, company plants, water machines, air conditioning, hygiene, waste, recycling) Ensure health & safety compliance (e.
g. fire and waste, risk assessments, monthly fire, emergency lighting, smoke and extinguisher testing, portable appliance testing and relevant reporting) Source, price, and evaluate new equipment for approval, and ensure best pricing and quality from contractors Liaise with office landlord for access, security and car parking Manage company travel and accommodation bookings through the online portal Assist with and / or lead company facilities projects (such as office refurbishments and moves) Competencies (essential behaviours required for the role) Communication â€“ clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message Decision making â€“ identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences. Work standards â€“ setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignmen....