Executive Assistant - part time (2 days per week) maternity
The Hospital Owned and operated by Ramsay Health Care, Australia's largest and most respected private hospital operator, Masada Private Hospital is a fully accredited 76 bed acute medical, surgical facility with specialised dermatology, early parenting and rehabilitation services. The Bayside Rehabilitation Centre offers 30 single rooms, a well equipped gymnasium and therapy spaces to progress patientsâ€™ physical and functional goals. Our four operating theatres are equipped for both minor and complex procedures.
The Opportunity A maternity leave opportunity exists for a highly organised and efficient individual to provide support to the Executive Team with part time hours (2 days per week) with the option of additional hours in the new year. Flexible hours will be considered for the right applicant The successful applicant will be responsible for the effective coordination of meetings, minutes, diary management and administrative and executive duties to ensure the smooth functioning of the Executive Office. This busy and challenging role will allow you to work autonomously.
You must have a thorough understanding of the importance of being able to protect the integrity and confidentiality of information across the responsibilities required for the role. Responsibilities Management of VMO online credentialing system and processes HR duties including; preparation of employment contract changes and maintenance of employee files Secretarial support to the Executive and Senior Management Team (including developing & preparing presentations and reports, general typing, diary management and minimal travel arrangements & other commitments) Preparation and distribution of committee meeting minutes and agendas, including minute taking Coordination of uniform orders Point of contact for employee payroll enquiries Organising functions and events Essential Criteria Excellent communication and organisation skills Strong customer service skills Experience with all Microsoft Office systems Aptitude for problem solving, attention to details and accuracy Ability to co-ordinate multiple tasks, prioritise duties and work under pressure Proven ability to work effectively in a team environment and independently Ability to work autonomously on small operational projects, including marketing activities and HR administration Desirable Previous experience with eCredential or other online credentialing system Previous experience in a senior secretarial position preferably in the hospital/health sector Culture & Benefits of joining the Masada team: We value our staff and provide a wide range of attractive local and national employee benefits including: Employee Benefit club offering discounted health & leisure choices Access to Ramsay corporate discounts including discounted private health insurance choices, discounted IT hardware & software & travel/holiday discounts Staff Wellness Program and access to a wide range of wellness options both locally and via the Ramsay....