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Executive Assistant to DVC (Academic)

The University of Queensland

Office of the Deputy Vice-Chancellor (Academic) HEW level 6 Continuing position Closing date 21 November 2022 at 11.00pm AEST (R-18903) About This Opportunity The Executive Assistant provides high level executive assistance and administrative support to the Deputy Vice-Chancellor (Academic), as well as providing assistance to other senior officers within the Deputy Vice-Chancellor (Academic) Portfolio. The role is the key contact for students, internal colleagues, and external stakeholders in matters relating to the DVCA.

Key responsibilities will include: provide high level administrative and executive support to the DVCA in an environment where confidentiality, judgement, professionalism, responsiveness and accuracy are essential; manage, prioritise and accurately diarise the commitments of the DVCA to maximise time and output in a demanding work schedule and ensure the DVCA is adequately prepared and briefed; assess incoming correspondence and emails, take appropriate action and write replies to routine correspondence on behalf of the DVCA and prepare drafts for consideration on non-routine matters as required; ensure compliance with University policies and procedures for documentation, correspondence and matters processed through the Office; in consultation with the DVCA and the Director, ODVCA use initiative and judgment to retrieve and disseminate information and coordinate and provide responses and referral of matters as they arise. organise and coordinate domestic and international travel requirements for the DVCA and other staff or visitors to the University as required; organise events and workshops on behalf of the DVCA; work cooperatively and develop networks to liaise proactively and effectively with other administrative and executive support personnel both within the University and external agencies; coordinate the annual staff appraisal process for the DVCA, ensuring appropriate documentation is completed and forwarded to HR in a timely manner; use University corporate applications, such as UniFi and Workday to oversee and administer the purchase of office supplies and equipment, including requisitions, purchase orders, and invoices, and reconcile credit card accounts in accordance with University policy for DVCA; maintain efficient electronic filing and records management systems for the Office; perform other duties as assigned by the DVCA. This role is subject to The University’s Code of Conduct .

Office of the Deputy Vice Chancellor (Academic) The Deputy Vice Chancellor (Academic) is responsible for preserving the University’s commitment to high quality learning and teaching; promoting a culture of excellence across the student experience; leading initiatives aimed at student success and retention, and integration of services for students; and quality standards. About You We are seeking a motivated, organised and highly experienced Senior Executive Assistant to provide an exceptional level of executive assistance and adminis.


Date22 November 2022

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