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Executive OfficerThe University of Queensland
UQ Library HEW level 7 Continuing position Closing date 22 November 2022 at 11.00pm AEST (R-17544) About This Opportunity We are seeking an experienced and proactive Executive Officer, capable of delivering exceptional administrative and business functions to the University Librarian in relation to the University Librarian’s role and responsibilities, and key internal communication and administrative functions. The successful candidate will be able to anticipate, initiate and manage administrative activities, and be adept at working both autonomously and as part of a high performing team.
The role requires exceptional communication and organisational skills, impeccable attention to detail and the ability to prioritise activities and tasks to meet deadlines. Duties Duties and responsibilities include, but are not limited to: Identifying emerging trends and undertaking background research for matters handled by the University Librarian, and preparing draft reports, submissions, briefing notes, correspondence, announcements, and presentations Supervising and coordinating the efficient and effective administrative functioning of the University Librarian’s Office Working autonomously to anticipate, initiate and manage administrative and business requirements which support the University Librarian’s Office Applying specialist knowledge when planning and implementing administrative and business systems, processes and protocols Coordinating a wide range of committee and governance activities, including the implementation of governance and committee structures, protocols and operating procedures Identifying and building relationships with a wide range of internal and external stakeholders to support the operational outcomes of the Office of the University Librarian Providing high-level administrative and business policy and planning advice to stakeholders, as relevant to the role and function of the office Designing, implementing, documenting and reviewing procedures which accord with policies, procedures, regulatory and legislative requirements The position holder will co-operate with team members and Library staff, sharing relevant information and seeking information from others as required. The expectations for behaviour and ways of working are set out in the UQ Library Way and Essential Behaviours Other Ensure you are aware of and comply with legislation and University policy relevant to the duties undertaken, including but not exclusive to: the University’s Code of Conduct requirements of the Queensland occupational health and safety (OH&S) legislation and related OH&S responsibilities and procedures developed by the University or Institute/School the adoption of sustainable practices in all work activities and compliance with associated legislation and related University sustainability responsibilities and procedures requirements of the Education Services for Overseas Students Act 2000, the National Code 2007 and associated legislation, and....