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A03 Senior Legal SecretaryEden Ritchie Recruitment
Eden Ritchie is seeking an AO3 Senior Legal Secretary to provide high quality and timely legal secretarial and administrative support within the legal team. Assist and support the executive legal secretary with effective training and coaching of legal secretaries to ensure that quality services are provided. Duration: 6 months Location: Brisbane CBD As the Senior Legal Secretary your key responsibilities will include: High level, accurate word processing and typing.
Complex formatting of documents (i.e. Microsoft Word, PowerPoint and PDF documents).
Prepare briefs and documents and attend to routine correspondence. Monitor and manage the flow of incoming and outgoing correspondence. Travel and accommodation coordination.
Information management (i.e. Excel spreadsheets, practice management system, case management system (VisualFiles) databases).
Diary management (appointments, etc.) organise meetings, conferences etc prepare and distribute agendas, minutes and other material. Prepare, check and action a range of reports.
Maintain filing, records bring-up and retrieval systems. Assist legal professionals to meet financial deadlines and/or commitments e.g.
billing and time recording. Ensure compliance with procedures for payment of legal expenses and counsel fees. Consultation and liaison with internal and external clients and other stakeholders on various matters including confidential and sensitive issues.
Training, coaching and developing legal secretaries. Ensure services are completed in a timely and professional manner. Assist with assessing the correct accrual and application of TOIL, recreation leave, sick leave and other leave, identifying and escalating any issues as they arise.
Provide advice and training on the general operations of the team, branch and whole of practice, processes, procedures relating to legal secretarial work, finance, information technology and other corporate processes and functions. Utilise effective communication skills and problem solving skills to communicate and address any problems that may arise to resolve issues. Support the executive legal secretary to identify opportunities to adapt and change work processes and assist with the development of guidelines or effective methods to achieve consistently high secretarial and administrative standards within the team.
Receive client feedback and address and implement service improvement activities. Assist with the recruitment, employment, training and induction of new secretarial support staff. Assist with the induction of new staff within the legal team, including the coordination of information technology, telecommuting needs, telephone requirements and personnel requirements.
Model client service standards and team values. Undertake other duties as required relating to the requirements of the operational area. Work collaboratively with personnel regarding team and whole of practice issues.
Participate in, and maintain a proactive approach to Self Development. If....