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A04 Executive Legal SecretaryEden Ritchie Recruitment
Eden Ritchie Recruitment is seeking an AO4 Executive Legal Secretary to provide high quality and timely executive legal secretarial and administrative support. You will have the responsibility of the effective supervision of the team of legal secretaries to ensure that quality services are provided and resources are effectively utilised within the legal team. We are seeking highly motivated, energetic and proactive people to work as part of our dynamic team.
Duration: 6 months Location: Brisbane CBD As the Executive Legal Secretary, your key responsibilities will include: Provision of executive legal secretarial and administrative support to the Assistant Crown Solicitor (ACS) and other lawyers within the legal team, including: high level, accurate word processing and typing; complex formatting of documents ( i.e. Microsoft Word, PowerPoint and PDF documents); prepare briefs and documents and attend to routine correspondence; monitor and manage the flow of incoming and outgoing correspondence; travel and accommodation coordination; information management (i.
e. Excel spreadsheets, practice management system, case management system (VisualFiles) databases; diary management (appointments, etc.)organise meetings, conferences etc prepare and distribute agendas, minutes and other material; prepare, check and action a range of reports; maintain filing, records bring-up and retrieval systems assist legal professionals meet financial deadlines and/or commitments e.
g. billing and time recording; ensure compliance with procedures for payment of legal expenses and counsel fees; consult and liaising with internal and external clients and other stakeholders on various matters including confidential and sensitive issues; and manage incoming calls and visitors. Supervising the Team’s legal secretaries including: co-ordination, delegation and scheduling of work including the re-distribution of work, or re-prioritisation to meet deadlines and client service needs amongst secretaries; ensure services are completed in a timely and professional manner; ensure client service standards are continuously met, undertaking individual and team performance management and development activities to achieve these standards; receive client feedback and address and implement service improvement activities; continuously look at opportunities to adapt and change work processes and set in place guidelines or effective methods to achieve consistently high secretarial and administrative standards within the team; provide advice and training on the general operations of the team, branch and whole of Practice, processes, procedures relating to legal secretarial work, human resources, finance, information technology and other corporate processes and functions; utilise effective communication skills to communicate and address any problems that may arise to resolve issues; co-ordinate additional secretarial support for the team utilising the Executive Officers and Executive Secretaries a....