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Team Administrator / Personal Assistant

Arcadis Global

Support a high performing team delivering great results Join a company that truly values it's people, offering professional memberships and global project exposure Genuine flex working opportunities including hybrid working At Arcadis we focus on attracting, retaining and developing people who share our passion and commitment to improve quality of life. In return we offer you the opportunity to transform your world and the world around you, that could be through client work, upskilling yourself, championing equality and inclusion or getting involved in charity work, to name just a few. Our people value different perspectives, they care about the sustainability of our planet and dare to shape the future.

One of our core values is 'people first', and supported by our Lovinklaan foundation, we invest in you for the long term, to ensure you reach your full potential. You'll have the opportunity to own your career and work on industry-defining projects, finding solutions to real challenges that make a difference to people's lives. You're encouraged to have a growth mindset and are given the space to develop personally and professionally, building a flexible career that works for you.

Role description: Provide high level administrative support to our Environment, Waste & Sustainability Business Leader and national team. You will be the primary point of contact for our business unit's internal and external customers. In addition to the standard administrative tasks, you will assist the Business Leaders and our Bid Coordinators in gathering relevant appendices for reports and bid submissions.

Role accountabilities: Managing the Business Leader's calendar, making appointments and travel arrangements both interstate and overseas. Endeavour to assist the Business Leaders and teams with any administrative tasks, promoting efficiency. Coordinating domestic and international travel for both business units.

Organising meetings, including presentation and distribution of the agenda, minutes and supporting documentation, including the organisation of catering, as required. Preparing Monthly PowerPoint presentations and coordinating inputs. Assist with the onboarding of new starters to both teams.

Preparing Team credit card reconciliations and expense claims. Providing commercial support to project managers and the team, including, Oracle Salescloud and accounts payable support. Time Sheet compliance including reporting, maintenance, support and resourcing of team.

Qualifications & Experience: Professional services background. 5 years relevant experience. Relevant tertiary or administrative qualifications.

Experienced user of Microsoft Office packages. Well organised with a high level of attention to detail. Excellent written and verbal communication skills.

Excellent relationship building skills, both internally and externally. Ability to maintain confidentiality. Professional manner on the phone and in interaction with clients and staff.

Why Become an Arcadian?.


Date22 November 2022

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