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Information Services Officer

City of Ballarat

Information Services Officer Two Permanent, Part-time opportunities available 0.71 FTE per position – Days and Hours negotiable up to 27 hours per week Band 4 Salary range - $61,888.32 to $65,964.

08 per annum pro-rata plus 10% statutory super Role Overview  The Information Management team are seeking two enthusiastic and efficient Information Services Officers to join its team. The Information Management team are integral to ensuring information is managed, recorded and classified according to policies and procedures within the organisation. The position reports directly to the Manager Information Management and will be broadly responsible for:  Ensuring information is managed, recorded, and classified according to policy and procedures, enabling the unit to meet key performance indicators.

  Providing a quality information management service to the section’s key customers.  Providing input into the improvement of services that the unit provides.   Coordinating Council’s hard copy records in accordance with legislative requirements.

  About You These positions are integral to the City of Ballarat, and involve a wide range of duties and responsibilities for the daily operations of the Information Management Unit which include: Opening, sorting and capture of hard copy and electronic mail received and outwards mail. Classification and Registration of information.  Processing daily archive requests  Ensure archived records are listed and where appropriate make recommendations for cataloguing to the Manager, Information Management.

  Under the direction of the Manager, Information Management ensure that records are disposed of or transferred to the Public Records Office in accordance with legislation and Council policy.  Lodgement and retrieval of daily archives and assist with the ongoing management of Council’s archives  Provide information and support to internal and external customers seeking information pertaining to archival records and all other Information Management recording. Provide assistance, and information to Council staff on the procedures for management of records consistent with the Public Records Victoria standards and the Victorian Electronic Records Strategy.

  Assist with system administration and maintenance of Electronic Document and Records Management System.  Assist with the maintenance to established records management procedures and identify improvements across the organisation to instil a culture of continuous improvement.  Key Selection Criteria A formal qualification in an Information Management field with relevant experience in information management OR relevant and demonstrated experience in Information Management particularly with regards to records/documents/image management.

Excellent and accurate keyboard sk.

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Date14 September 2021

Location -

type Part Time

Salary -

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