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AO3 Executive AssistantEden Ritchie Recruitment
Eden Ritchie Recruitment are looking for an experienced AO3 Executive Assistant with a Short Term Contract with possible extension. Key Duties Provide high level executive support, including confidential secretarial and administrative services to the Executive Director. This will include maintaining an Executive Director diary, organising meetings and appointments.
Provide executive secretariat services for various committees including generating agenda, meeting papers, taking minutes and undertaking follow up action on decisions. Assist in maintaining a range of corporate registers and reconciliations including staffing information, corporate card usage and other information as directed. Manage and coordinate the flow of all correspondence, initiating follow up action where necessary including preparation of, at the direction of senior officers, replies to correspondence of a complex or sensitive nature.
Ensure all correspondence and documentation is accurately recorded and tracked. Draft emails, reports and other items of correspondence for or on behalf of the Executive Director. Ensure all material prepared for the Executive Director is of high quality and meets the requirements.
Maintain internal registers and databases and oversee an efficient information management and retrieval service for the office utilising a range of commercial software systems including eDocs, SAP, and Microsoft office applications. Perform a range of human resource, finance and/or other corporate tasks as required Coordination of purchasing requirements and travel arrangements for the Executive Director. Distribution and maintenance of e-ticket/ cab voucher records.
Coordinate preparation of invoices and accounts, and completion of expenditure approvals. Build and maintain effective working relationships with clients and stakeholders through liaison with appropriate areas. Competencies Prioritises projects and tasks efficiently, in line with team commitments (Leads strategically) Uses data and leverages technology to achieve greater efficiencies (Stimulates ideas and innovation) Communicates in a clear, succinct and deliberate manner, adjusting the message so that it resonates with different stakeholders ( Builds enduring relationship)\ Demonstrates careful planning and organisation to achieve results ( Drives accountability and outcomes) Actively seeks feedback and modifies approach to enhance own effectiveness ( Pursues continuous growth) Please Apply Now with your updated CV in WORD format or contact the Eden Ritchie Team for further information.
Applications close on Monday 25th May, late submissions will be considered for future opportunities.