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Executive Assistant AO5Eden Ritchie Recruitment
Eden Ritchie Recruitment is looking for an AO5 Executive Assistant required for a State Government department for 7-week contract with possible extension, located in Brisbane's CBD. Be responsible for the provision of professional, efficient and confidential support to the Executive Director. Provide administrative duties to support the operations of the Executive Director and undertake short term research tasks, projects and written assignments, including review and editing of Ministerial and branch correspondence in accordance with instructions and timelines determined by the Office of the Assistant Director-General department.
The Project Support Officer will be required to: As the Executive Assistant you will have responsibility for the following: Ensure the efficient operation of day-to-day activities, including coordinating the daily flow of business and providing confidential administrative support to the Executive Director. Ensure the provision of efficient administrative support to the Executive Director, including appointments and meetings, organising venues, financial management, travel arrangements and accommodation, and receive visitors and delegations. Undertake a variety of project and committee support activities, including providing executive support for meetings, preparing and distributing agendas, papers and minutes and following up action items to support the Executive Director.
Maintain effective time management practices for the Executive Director including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions and screening telephone calls. Maintain effective and efficient liaison between the Executive Director, Office of the Assistant Director-General, Office of the Deputy Director-General, Corporate Services and Office of the Director-General and the Minister’s Office, senior officers of the department and other government representatives and external stakeholders on matters relating to Infrastructure Services. Develop, implement and review executive support systems and procedures ensuring that they operate in accordance with requirements and encourage an exemplary environment in which high quality services are delivered through continuous improvements in administrative systems, processes and leading by example.
Contribute to the management of all corporate and administrative duties necessary for the efficient operation of the office, which includes implementing, monitoring and maintaining administrative and financial procedures and practices to ensure compliance with relevant Acts and Regulations and policies. Prepare draft responses to correspondence as required and ensure briefing material for meetings and committees are provided to the Executive Director within agreed timeframes, and ensure actions arising from such meetings are distributed and actioned. Please Apply Now with your updated CV in WORD Format to the Eden Ritchie Team.
This role closes on the 22 nd April. Any....