Executive Assistant / Office Manager
Boutique's client is a well respected Private Equity firm looking for a likeminded individual to join their team About the Company: Boutique is currently working with a global Private Equity firm to secure their next Personal Assistant / Office Manager, based in the Sydney CBD - This is a permanent role with an immediate start for the right person. About the Role: This role is responsible for providing high quality board and administrative support to the Chief Executive Officer and 8 Executives. There are around 200 employees, in a relaxed office with a great culture in the heart of the CBD.
Key Responsibilities: Providing executive support to the team based in the Sydney office Extensive diary management for the entire team Organise and coordinate domestic and international travel for the entire team Front of house duties; meet and greet guests, answering calls through the switchboard etc. Organising lunches for Board meetings, managing meeting and room bookings Back of house; tidy office, clean kitchen and meeting rooms, office administration and facilities management and supplier management. Schedule and manage the Annual Board Meetings Expense reconciliations Organise all internal staff events; team lunches, Christmas dinners, celebrations and external functions Office management; manage all vendor / supplier relationships and facility requirements.
Ensure stationery and kitchen supplies are well stocked. Manage schedule of routine and/or on-call maintenance and support of Communications Room, IT equipment and business machines Onboarding activities for new hires Setting up / acquiring new hardware and software licenses, data collection for payroll and employment contracts for new users About You: At least 4-6 years’ experience in a PA/TA role, preferably in Financial services Strong attention to detail Ability to work in a fast paced environment with a work hard play hard mentality Able to stay calm under pressure Autonomous worker is a must Confident, high level interpersonal and communication skills Strong organisation skills, including effective time management Ability to work with internal and external stakeholder of various levels How to Apply: Don't miss out on this exciting permanent opportunity. Click on the APPLY button today For the most up to date roles and recruitment information please add us on Facebook https://www.
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